PLM-DMS-04 DYNAMIC SAP DMS WORKFLOW APPROVAL SOLUTION

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PLM-DMS-04 DYNAMIC SAP DMS WORKFLOW APPROVAL SOLUTION

 

ALLOWS A USER TO SELECT BETWEE  1 TO 999 NAMED R/3 USERS/APPROVERS FOR EACH DOCUMENT RECORD

 

  • When the user triggers the approval process, the system will send an SAP Workflow item to each selected approvers (SAP R/3 users).
  • When these approvers execute their workitem, the document record is displayed, allowing the user to view all metadata (SAP standard and user defined data fields) as well as any physical files (Word, Excel, AutoCAD, Images, etc) that have been attached to the document record.
  • The approval users then have the option to approve or reject the document record, if they choose to approve the system will prompt them to re-enter their SAP Password (electronic signature) and enter up to 255 characters of notes relating to the approval, thus allowing the user to qualify their approval decision.
  • If the approver chooses to reject, the user is also required to classify why they have rejected (to allow statistical reporting and process improvement).
  • If the Microsoft Office integration has been implemented, the approvers digital signature (SAP User ID and data/time stamp) and their comments are automatically populated into the header fields of Word and Excel files attached to the document record, thus providing interactive update of the documents during the approval process.
  • An approval report is supplied that allows a user to determine outstanding approvals for specified documents or all documents that require approval by a specific user.