STORING OUTGOING SAP DOCUMENTS
Outgoing documents are graphical printouts created in SAP system with the help of SAPscript or SAP Smart Forms tools based on predefined form layouts. Typical examples of outgoing documents are:
- Invoices
- Delivery Notes
- Purchase Orders
BENEFITS OF OUTGOING DOCUMENT ARCHIVING:
- New changes to form layout, addresses or other texts will not influence the appearance of the archived document
- The Archived outgoing document is permanently accessible even when the related application document was archived and the reprint would not be possible
- In the process of outgoing documents archiving a print request is converted to PDF file, stored in an archive and at the same time linked to the corresponding SAP application document
- An archived document is permanently accessible from a related application document through object services
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Stored invoice attached through object services.
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An archived PDF file can be displayed in a suitable viewer (e.g. Adobe Reader). It can also be printed out, saved at your work station or sent as an e-mail attachment to your customer.
A SAMPLE OF ARCHIVED INVOICE (PDF FILE)
The main reason for outgoing documents archiving is to keep the original appearance of the document regardless of subsequent changes to the form layout, texts or addresses and also the possibility to reprint the outgoing document after the SAP application document has been archived.
As well as archiving newly created outgoing documents we recommend to carry out a subsequent archiving of previously printed documents.
